Better for Business in the South
By The Otago Chamber of Commerce | Posted: Tuesday September 29, 2020
Bringing together the OSEA and the OCC. Get the latest updates on the proposed merger, including videos and information for members.
Update as of 2 October
The President of The Otago Chamber of Commerce Incorporated (OCC) gives you notice pursuant to Rule 32(b)(i) of the Constitution and Rules of the OCC dated 26 May 2005 that a special meeting will be held at the office of the OCC at Level 3 Public Trust Building 442 Moray Place Dunedin on 15th October at 1pm.
To register for 15 October SGM
The business of the meeting will be to consider the following two resolutions:
- The approval of The Otago Chamber of Commerce Incorporated (OCC) being a founding member of a new Incorporated Society to be known as Business South Incorporated (Business South);
- The approval of OCC entering into such arrangements as the Board determines appropriate with Business South so as to, over a reasonable period of time, transfer all the assets and operations of OCC to Business South;
- The approval of OCC putting forward six initial Board members for Business South on incorporation;
- The approval of OCC making such steps as the Board determines appropriate and necessary to ensure that a transfer of all the assets and operations of OCC to Business South; and
- The approval of OCC winding up all its affairs and the entity in a manner as determined by the Board at such time as in the Board’s view the entity is no longer active other than as a member of Business South.
- That OCC be liquidated and wound up; and
- That Keith Wallis from GSM be appointed as liquidator for the purpose of winding up OCC pursuant to Rule 37(a) and (b) of the Constitution and Rules and section 24 of the Incorporated Societies Act 1908.
At the Special General Meeting on 30th September 2020 members voted in favour of Resolution 1. This second Special General Meeting and an online voting process provides members with a second opportunity to vote on this resolution and on Resolution 2.
As per rule 32(b)(i) of the OCC’s Constitution and Rules, dated 26 May 2005, the President may at such time as they determine convene a Special Meeting of its members. Procedures for matters to do with presiding, quorum and voting at this meeting shall be the same as those followed at annual general meetings.
Members will be provided with the opportunity to vote on these resolutions via an online voting tool provided by ElectioNZ:
Voting Opens Wednesday 07 October 2020
Voting Closes Wednesday 14 October 2020 at 5pm
One representative from each financial member organisation of the Otago Chamber of Commerce may vote either online or at the SGM on 15 October 2020. Details of the online voting process will be sent to the primary contact for each organisation. If the primary contact represents more than one organisation, a secondary contact will be selected for each additional organisation. If for any reason a second vote is registered from the same organisation, only the first submitted vote shall count.
Any member who has not voted online will be eligible to vote at the SGM on 15 October 2020 1pm. The combined results of the online voting and the vote at the SGM will be tallied and announced at the SGM.
Voting by proxy is not accepted at the SGM.
By order of the President Grant McKenzie
The Otago Chamber of Commerce Incorporated
Date 01 October 2020
Update as of 30 September, 2020
The Board of the Chamber of Commerce wishes to announce the result of the resolution put to members at the Special General Meeting held in Dunedin at 3pm on 30 September 2020.
The resolution was APPROVED with 68.5% of members voting in favour of the resolution.
The resolution on which members voted:
The members approve the following:
- The Otago Chamber of Commerce Incorporated (OCC) being a founding member of a new Incorporated Society to be known as Business South Incorporated (Business South);
- The OCC entering into such arrangements as the Board determines appropriate with Business South so as to, over a reasonable period of time, transfer all the assets and operations of OCC to Business South;
- The OCC putting forward six initial Board members for Business South on incorporation;
- The OCC making such steps as the Board determines appropriate and necessary to ensure that a transfer of all the assets and operations of OCC to Business South; and
- The OCC winding up all its affairs and the entity in a manner as determined by the Board at such time as in the Board’s view the entity is no longer active other than as a member of Business South.
To view the SGM proceedings online click here. Use the passcode:8TWM%h0S
This is the first stage of the process for the merger. There are further meetings required as part of this process and the next meeting is to be held on 15 October 2020. This second Special General Meeting and an online voting process provides members with a second opportunity to vote on this resolution and on additional resolution in regards to the liquidation of the Otago Chamber of Commerce.
Information for OCC and OSEA members
In 2020 the operating environment for your business has changed rapidly and been more challenging than ever before – and this dynamic environment is likely to continue into the future.
The OSEA/OCC has had to adapt to support and meet the needs of our members through this challenging period, and we have engaged with our members more than ever before. We recognise that we need to continue to adapt to meet our members’ needs into the future in a sustainable and agile way – and that business in the South needs a strong, unified voice to represent its unique interests and provide support.
For this reason, the boards of OSEA and the OCC are proposing a merger to create a single, unified membership entity that is well-placed to meet the needs of, and deliver increased value to, current and future members.
OSEA and OCC offer complementary services which, when combined, will create an enhanced offering for both memberships. Opportunities to provide more services will ensure the sustainability of the proposed single organisation so it may continue to service business in the south, as the two separate organisations do currently.
Members join Chamber and Employers’ Associations for different reasons and the brands mean different things to different businesses. The process of moving towards a single unified membership organisation will be an inclusive one that will be approached in a staged and planned way, with transparent communication to and feedback from both members and staff throughout the process.
The timetable for the proposed merger is attached here. We want to ensure that everyone involved is informed and able to provide feedback regarding the direction, shape and service delivery of the proposed new, unified membership organisation.
We are organising a Special General Meeting (SGM) to provide you with an opportunity to vote on this proposal. We provided Notice of the Meeting, the Items of Business and further information about the SGM to our membership on 15 September 2020. We encourage all members to attend the meeting and participate in this important decision.
In the meantime, we are sure you have lots of questions about this proposal, some of which we have tried to anticipate by providing the following Q & As. We encourage you to ask one of us any questions that are not covered here.
Our members are at the centre of everything that we do. We value your opinions about what any merger should look like and how it should proceed and look forward to hearing these over the coming days.
Grant McKenzie, President, OCC
Andrew Leys, President, OSEA